TC Housing Committee application for Freshman Reps
TC Housing Committee application
COMING SOON! 2015 TC Housing Intent, Registration and Floor Plans at http://ulua.its.yale.edu/trumbull
2015-16 Housing Information
Wednesday, February 18, 2015 – TC Dining Hall
MANDATORY HOUSING INFORMATION MEETINGS
8:00 pm – Class of 2018 (rising sophomores)
8:30 pm – Class of 2017 (rising juniors)
9:00 pm – Class of 2016 (rising seniors)
Wednesday, March 4, 2015 – TC website
5:00 pm – electronic INTENT FORMS for rising sophomores, juniors and seniors due
(check TC website at www.yale.edu/trumbull under Housing tab)
Friday, March 6 through Monday, March 23, 2015 – TC website
5:00 pm – electronic HOUSING REGISTRATION for rising sophomores, juniors and seniors due
Reminder:If a student fails to submit his/her housing registration form he/she will not be able to enter the room draw the following week and will not be guaranteed housing for the next academic year. One registration form is required per one group!
Wednesday, March 25, 2015 – TC Dining Hall
7:30 pm – NUMBER AND ROOM DRAW for rising sophomores (Class of 2018)
8:00 pm – NUMBER AND ROOM DRAW for rising seniors (Class 2016)
9:00 pm – NUMBER AND ROOM DRAW for rising juniors (Class of 2017)
Trumbull College housing is determined by a lottery system that acknowledges seniority. Rising sophomores choose housing first, as they are guaranteed housing for the sophomore year, then rising seniors, and then rising juniors. In order to make our housing lottery easier, student rooms are pre-assigned to each TC class and are color-coded for easy reference (green for sophomores, orange for juniors, and pink for seniors). These room arrangements may vary depending on the demand for on-campus housing. In addition, Trumbull’s annex location is reserved for juniors only. This year our annex location is Swing Space.
FYI: Typically, those student rooms located in the Stone Court of Trumbull College near the Master, the Dean, and the Fellows’ residential areas have a tradition of being quiet suites for obvious reasons. Also note that the color-coded plans of available TC housing will be posted on-line several weeks before the lottery for students to study the room selection.
All Trumbull students must attend the mandatory housing meeting for their class. They will be asked to submit electronic intent forms indicating whether they plan to live on- or off-campus by the appropriate deadline (usually Friday before the Spring break in order to gather the housing data for the room draw). If a student fails to submit the intent form, the Committee will assume that the student plans to live off-campus during the next academic year.
2014-2015 Housing Committee
Dean Jasmina Beširević-Regan
Class of 2015
Class of 2016
|Class of 2017
Class of 2018
Available Housing 3/26/2014 - THESE CONFIGURATIONS WILL BE UPDATED IN FEBRUARY!
Available housing for Sophomores (total of 98 students including two transfer students):
12 6-person suites (4 singles and 1 double with common room)
[C11, E12, I12, C21, E22, H23, C31, E32, H33, I32, F41, H43]
3 6-person suites (3 doubles with common room) [C12, J11, C22]
1 5-person suite (1 double and 1 single with common room) [L51]
1 3-person suite (2 doubles with common room) [L51]
Available housing for Juniors (total of 82 students)
Trumbull College (total of 50 students)
1 9-person suite (5 singles and 2 doubles with common room) [J21]
1 6-person suite (4 singles and 1 double with common room ) [I22]
3 5-person suites (2 doubles and 1 single room with common room) [F34, C41, E42]
20 stand-alone singles (leftover from seniors)
Swing Space (total of 32* students)
16 2-person suite (2 singles with common room) [227, 320, 322, 324, 325, 326, 327, 328, 329, 330, 331, 332, 333, 336, 338, 339]
Available housing for Seniors (total of 60 students):
2 5-person suites (5 singles with common room) [F51, H53]
1 4-person suite (4 singles with common room) [K51]
1 3-person suite (3 singles with common room) [I21]
7 2-person suites (2 singles with common room) [E11, I11, E21, E31, I31, E41, I41]
49 stand-alone singles [A11, A12, B11, B12, B21, B22, F21, F22, F23, F24, H21, H22, C32, C33, C34, C35, F31, F32, F33, H31, H32, J31, J32, J33, J34, C42, C43, C44, C45, F42, F43, F44, F45, H41, H42, J41, J42, J43, J44, F52, F53, F54, F55, H51, H52, K52, K53, K54, K55]
*60 rising seniors plan to live on campus so 20 stand-alone singles will be given to juniors
Floor Plans can be found at http://ulua.its.yale.edu/trumbull
Procedures for the room and number draw
NUMBER AND ROOM DRAW FOR RISING SOPHOMORES
Rising sophomores will be asked to pick one number per suite (one registration form) from our bingo drum and report this number to the Housing Committee. If a particular student cannot attend the number and room draw that takes place the same night, he/she will be able to designate a proxy who will then participate in the event. Once all prospective groups pick their numbers, the rising sophomore class representatives will call these numbers (starting with the lowest number) and ask each group to come to the front table to choose a room on the large housing draw boards. Once a choice has been made (including particular bedroom assignments) and the color-coded sticker with a student’s name affixed to the board, the suite number will be called out, and those students will be asked to leave the hall. This process will continue until everyone in this class has chosen a room.
NUMBER AND ROOM DRAW FOR RISING SENIORS
Immediately following the rising sophomore room draw on Wednesday night, rising seniors will participate in the number draw and room. Starting with the groups registered for 5-person suites, one representative of each group will be asked to pick a number from our bingo drum and report this number to the Housing Committee. If a particular student cannot attend the number draw, he/she will be able to designate a proxy who will then participate in the event. Once all groups entering 5-person suites pick their numbers, the rising senior class representatives will call these numbers (starting with the lowest number) based on the number of available suites and ask each group to come to the front table to choose a room on the large housing draw boards. Once a choice has been made (including particular bedroom assignments) and the color-coded sticker with a student’s name affixed to the board, the suite number will be called out, and those students will be asked to leave the hall. This process will continue until all 5-person suites are chosen. The remaining students who did not get the desired 5-person suite will then be asked to reconfigure based on the available housing options for their class. All groups interested in the 4-person suite will then be asked to pick their numbers and repeat the same lottery process as for the 5-person suites. This process will continue until all senior suites are chosen.
Immediately following the senior suite draw the remaining rising seniors will attend the number and room draw for stand-alone single rooms. Each registered student will be asked to pick one number from our bingo drum and report this number to the Housing Committee. Their class representatives will call the numbers (starting with the lowest number) and ask each student to come to the front table to choose a room on the large housing draw boards. Once a choice has been made and the color-coded sticker with a student’s name affixed to the board, the room number will be called out, and those students will be asked to leave the hall. This process will continue until everyone in this class has chosen a room.
NUMBER AND ROOM DRAW FOR RISING JUNIORS
Immediately following the rising senior room draw on Wednesday night the rising juniors will participate in the number and room draw. Starting with the groups registered for the 9-person suite, one representative of each group will be asked to pick a number from our bingo drum and report this number to the Housing Committee. If a particular student cannot attend the number draw, he/she will be able to designate a proxy who will then participate in the event. Once all groups entering 9-person suites pick their numbers, the rising junior class representatives will call the lowest number and ask this group to come to the front table to choose their particular bedrooms on the large housing draw boards. Once a choice has been made and the color-coded sticker with a student’s name affixed to the board, the suite number will be called out, and those students will be asked to leave the hall. The remaining students who did not get the desired 9-person suite will then be asked to reconfigure based on the available housing options for their class. All groups interested in the 8-person suite will then be asked to pick their numbers and repeat the same lottery process as for the 9-person suites. This process will continue until all suites in both Trumbull College and our annex location have been chosen.
Any and all decisions made at the draw are final, and it is your responsibility to attend the draw. If there are extenuating circumstances that require you to miss the draw, you must designate a proxy and have this person attend the room draw for you. Please alert the dean of any such arrangements via email.
Each group will have only two minutes to choose a room. If a group is incapable of choosing a room in the allotted time, it will be asked to wait until the end of its draw to do so.
Absolutely no switching of rooms will be allowed during room draw. If two suites or individuals wish to exchange rooms, they may do so by contacting the Dean’s Office by 5:00 pm on the day following the room draw. All members of both suites must agree to any and all switches in writing.
The Committee reserves the right to expel from the room draw proceedings anyone who causes a disturbance or who otherwise disrupts the room draw. The Committee will represent those expelled for the remainder of the draw.
Any student with a special need or a housing concern should meet with the dean well before the housing draw to discuss these issues. The dean will try to accommodate these students but does not guarantee any special arrangements. The dean will consult with Judy York of the Resource Office on Disabilities about these cases.
Any student who participates in the room draw and subsequently withdraws from his/her room obligation for the Fall term to move off-campus or take a leave of absence will automatically be placed at the bottom of the following year’s draw in the event he/she choose to move back on campus. This penalty does not pertain to students who take a leave of absence in the spring or participate in a junior term abroad experience.
Anyone who participates in room draw and then decides to relinquish his/her housing in order to live off-campus or to take a leave of absence is also subject to the charges as stated in the Yale College Undergraduate Regulations.
Frequently Asked Questions
What is "Housing Draw"?
Housing draw is one night (on Wednesday after Spring Break) when all students (rising sophomores, juniors and seniors) pick their rooms for the upcoming academic year.
What do you need to do before the Housing Draw?
1) An intent form to live on campus for the following year will be made available on the Housing Committee website two weeks prior to Spring Break. At this point you will be notified via e-mail and will have to decide whether or not you plan to live on-campus (this process is not binding but necessary to plan the draw accordingly). All sophomores are required to live on campus but juniors and seniors have the option of moving off campus
2) Once you have decided to live on campus, the next step is to put together a group of people you would like to live with for the following year. Talk with friends and other classmates to work out living situations (see the class specific instructions for exact room numbers and configurations).
3) After deciding on your future suitemates, one member of the group must go online to the Housing Committee website to register for housing and enter the group of students as a suite. At that point a confirmation e-mail will be sent to the other members listed for them to confirm this grouping. If any member of the group refuses to accept this arrangement, the entire group is dissolved and must be re-submitted or rearranged. Registration will be open during the Spring Break.
Now that I have my proposed suitemates, what happens during the Housing Draw?
Housing draw occurs independently for each class, beginning with the rising sophomore class, proceeding with rising seniors and concluding with rising juniors. The basic set-up of the draw is as follows:
1) One representative from each suite is selected to report to the front of the Dining Hall. Each room’s representative spins the Housing Draw Lottery Ball (also known as your typical Bingo roller). The representative with the lowest number Bingo ball has first choice of the available rooms. This proceeds from lowest to highest until all available rooms are selected. (Note: Keep in mind that selecting the number 50 does not guarantee you a lower selection if everyone else selects numbers higher than 50. The numbers are not absolute, but rather relative for placement).
2) Once it is your group’s turn to select a room, you have two minutes, collectively to decide on a SUITE and to decide on the INDIVIDUAL BEDROOMS within that suite and who will be living where. If, for some reason, you are unhappy with the in-suite configuration, you must submit an email and copy all involved members to Dean B within two days of the completion of the Housing Draw.
3) Once you have completed your room selection, you are REQUIRED to LEAVE THE DINING HALL. While we understand the excitement to see where other friends will end up, it is imperative that you exit promptly to minimize crowding and to ensure that the process proceeds as quickly and smoothly as possible.
What if I cannot make it to housing draw?
It is not imperative that each member of your suite is at housing draw (although it is desirable). As long as one person for each suite is present to pick a number, and then decide on a suite, and the rooms in it, that is the minimum. If, however, you have any doubts that the person will not make the best decisions fairly for everyone, it is best to be present at the Housing Draw. Most students do their very best not to miss this night as it determines your living situation for the coming year. If you cannot make the draw, you need to get a proxy (a person to choose your room for you). In addition, you must e-mail Dean B in advance of the draw informing her of your absence and the name of your proxy.
What do I do if I'm studying abroad during the spring semester and cannot be at housing draw?
As noted in the previous question, you must designate a friend to be your proxy and to select your room for you. In addition, you must e-mail Dean B in advance of the draw informing her of your absence and the name of your proxy.
If I am unsatisfied with my room, can I relinquish it and look for off-campus housing after the draw?
Yes. Juniors and Seniors are not required to live on campus so any student unhappy with their housing assignment can relinquish the room and choose to live off-campus. This, however, must be done WITHIN 2 DAYS after the completion of the Housing Draw. In addition, any student who withdraws from housing is not guaranteed a room on campus for the following academic year
What if I have special needs?
The first step in addressing this question is to understand what “special needs” consist of. If you have a disability that requires a quiet room or a specific easy-access location, it is likely that you qualify for special needs housing. As soon as possible, and AT LEAST ONE WEEK PRIOR TO THE DRAW, you must CONTACT DEAN B and make and appointment to discuss the situation with her. These decisions are at the discretion of Dean B and the Housing Committee based on input from the Resource Office of Disabilities. If you qualify for special needs, your room will be assigned prior to the housing draw and you will not attend on the night of the draw.
What is gender-neutral housing?
Beginning in Spring 2010, Yale College began participating in gender-neutral housing. In other words, this means that suites can be mixed gender. This is currently only an option for rising juniors and seniors. Within gender-neutral suites, men and women are not allowed to share a room, but they can share a suite. It is strongly recommended that you DO NOT choose to live with someone because of a relationship you are in at the moment. Things happen and circumstances arise and you do not want to be stuck in a room with an ex in case things turn sour.
What years have gender-neutral housing?
Currently, only juniors and seniors have the option of gender-neutral housing.
How can I see which rooms are available to my class before the Housing Draw?
Beginning in the middle of February, the floor plans for Trumbull College will be available online through the Housing Committee website. These are intricate floor plans color-coded by class. In addition, we encourage you to visit the rooms in person BEFORE the draw! While floor plans are good to get an idea, nothing replaces actually seeing the rooms for yourself to help you make an informed decision. Just knock on the door and your fellow Trumbullians will be happy to let you look around their suite.
I want to keep my suite together, is that possible?
It depends on your year and current suite arrangement. Sophomore year, all suites are designed for six students, so you will have to add or drop a few people to fit that requirement unless your freshmen suite consisted of six students. Other years, it can get tricky. Because there are singles, suites of two to nine people, suites can grow, shrink, or completely split off. You and your friends have to have several different configurations figured out before the night of housing draw. Remember that if your suite can't stay together, you can attempt to come to some understanding with your fellow Trumbullians before housing draw to keep the members of your suite in close proximity to one another within the college.
Who are the members of the Housing Committee?
There are two or three representative for each year. If you have any questions with any part of the process get in touch with any representative and we will either answer your question or find the answer for you.
Class-specific questions: Sophomores
How does the sophomore housing draw work?
The draw for the sophomore class is the most simple and least stressful. All sophomores are required to live on campus. In addition, all sophomore suites contain 6 students. Basically, all sophomores need to decide on a group of six students that will make up their suites.
Are there differences in sophomore suites?
Yes, there are differences in sophomore suites. There are 16 suites designated for the sophomore class. 13 of the 16 suites are made up of 4 singles and 1 double within the suite. The remaining 3 suites have 3 doubles. All suites with 4 singles and 1 double are very standard across the board. They have nearly identical configuration and once you’ve seen one, you’ve seen them all. No need to go and look at more than one. The 3 suites with 3 doubles each are in different locations in Trumbull and may vary slightly from each other. See the Housing page on Trumbull’s website for exact room locations of suites available to sophomores in the college.
Do we have to figure out who will be in the doubles/singles before the draw?
Yes. You must know specifically what room you will be in because there are only two minutes from the time you are called up to choose your suite until you must have your suite and rooms finalized.
Can I have a single?
Yes. As noted above, most sophomore suites have 4 singles and 1 double. If you choose one of these suites, it is very likely you will end up in a single. There are no stand-alone singles for the sophomore class.
Class-specific questions: Juniors
How does junior housing work?
Unfortunately, juniors get last pick of the rooms in Trumbull and can only choose from the rooms remaining from the senior and sophomore draws. Some juniors will not be able to select rooms in Trumbull and will be annexed. The junior draw is the most complex because there are many different room configurations possible (ranging from a 9-person suite to stand-alone doubles to possibly stand-alone singles). Be ready with multiple possible configurations because each interested housing group will draw numbers for a particular suite and the lowest number will get first pick.
What is Trumbull’s annex location?
The annex location for Trumbull College along with other colleges is Swing Space. Now that renovations on all 12 residential colleges have been completed, Swing Space has been made available as an annex location. Swing Space rooms are equipped with full kitchens, are air-conditioned, have furnished common room, and are suites of two single bedrooms, and are seen as a desirable alternative to Trumbull suites. See the Housing page on Trumbull’s website for exact room locations of rooms available to juniors in the college and in Swing Space. (Note: the rooms available to us in Swing Space have not yet been finalized so check back in the near future. You will be notified of these rooms well in advance of the Housing Draw).
Why must students be annexed?
Yale increased the number of students at some point, so some of the colleges cannot fit all their students in the college. Only juniors are annexed. Those rooms are available for first pick as well as leftovers the night of the junior housing draw.
Class-specific questions: Seniors
How does senior housing work?
All seniors are guaranteed a single in Trumbull if they choose to live on campus. Seniors are placed in either a stand-alone single or a single within a suite in Trumbull. See the Housing page on Trumbull’s website for exact room locations of suites and singles available to seniors in the college.