Dean’s Notes 8-28-2017

August 28, 2017

TRUMBULL COLLEGE: Dean’s Notes for the week of August 28, 2017

Welcome back, Trumbullians! Hope you had a relaxing and fun summer and are excited to start a new academic year! I look forward to catching up with each one of you.
For those of you who are new to Trumbull, this is our first “Dean’s Notes” issue of the year. We know how much e-mail you receive. Therefore, Leah and I put together one e-mail per week that includes a LOT of important information. Please read it and note that it will always be organized in certain categories (Academics/Deadlines at the beginning  CTL, CIPE, etc  Other important announcements).
Wishing you all the best with your blue booking and shopping! :)

Meeting with me
To make an appointment, please visit the office or call/e-mail Leah at (203) 432-0722 (leah.jehan@yale.edu); when e-mailing, give Leah 2 or 3 times when you are free for ease of scheduling. Our hours are M-F 8:30-5:00pm and I have a set of office hours each day of the week. It is best to make an appointment, but feel free to stop by to see if I’m available. Keep in mind that we do not set up appointments during the evening/weekends. Please also note that I will be teaching on Wednesday mornings this term.

ACADEMICS
Preliminary Online Course Schedules due by Tuesday, August 29
In both fall and spring terms, students in all classes must create a preliminary course schedule in Online Course Selection (OCS) by 11:59 p.m. on the day before classes begin. Students who fail to submit a preliminary schedule by the deadline will be charged a fine of $50. You must create a preliminary worksheet in OCS with 4-5 courses you are strongly considering for the term. Students are expected to edit their online course schedules regularly during the course selection period, retaining courses they are actively considering and removing courses in which they do not plan to enroll.

Course Schedule Deadlines:
Class of 2021 Monday, September 11, 5:00 pm
Class of 2020 Tuesday, September 12, 5:00 pm
Class of 2019 Tuesday, September 12, 5:00 pm
Class of 2018 Wednesday, September 13, 5:00 pm

Schedules are handed in to Leah Jehan in the TC Dean’s Office.
The deadline is strictly enforced. A late schedule incurs a fine of $50 and a late schedule cannot elect any courses CR/D/Fail (Clerical error on schedule is $50)
A schedule of 3.0 course credits and a schedule of 6.0 or 6.5 course credits needs my permission before the schedule is handed in. Schedule an appointment to see me (see above).

Online Course Selection: www.yale.edu/sis
1. Use the worksheet capabilities to search courses to shop during shopping period.
2. After you have settled on the courses you will take, print your final schedule.
3. Take the final schedule to your adviser for his/her signature. Sign the schedule yourself, too. 4. Hand in your signed schedule to the TC Dean's Office by the deadline for your class.
(see deadlines above and in the Blue Book)

I remind you that (1) the program does not check for conflicts in class meeting times (that is the student’s responsibility – see “overlapping meeting times” in YCPS and below) and that (2) once you print your final schedule, you cannot reenter the program to make changes and print a different final schedule. Including or removing a course (after meeting with your adviser, for instance) must be hand written on the printed final schedule itself (in the Include and Remove Sections), and each change must be initialed by your adviser or me before the deadline for handing in your schedule.

Overlapping Class Meeting Times: Required are a conversation with me before the Course Enrollment deadline, compelling academic reasons for the overlap, and with my assistance, a petition to the Committee on Honors and Academic Standing.

A schedule with a course in the Graduate School of Arts and Sciences (and also not listed in the Blue Book) or a professional school requires an additional form, which is available in the TC Dean’s Office or here. Hand in the completed form with the syllabus attached by the deadline for your course schedule. [Note: SOM courses cannot be added to your schedule through OCS; they must be written by hand in the “include” section on your schedule.
Only four professional school credits can be offered toward the 36 credit requirement; however, students may enroll in more than four credits understanding that all courses will remain on the academic record and be included in the GPA even if not offered toward the 36 credit requirement.

Courses at the Graduate School of Arts and Sciences and at a professional school cannot elect the CR/D/Fail option.
Credit for these courses on your transcript: When you put a Graduate or Professional School course on your schedule, zero (0) course credits are recorded for the course until you hand in to my office the form for graduate school courses (syllabus attached) and the Registrar’s Office determines the course credits for that course after that. Some courses earn 1 course credit in Yale College and some earn 0.5 course credits (most commonly in SOM and EPH).
Independent Studies (Directed Reading, Directed Research, etc. as listed by most departments). There are limits on the number that a student can enroll in during a given year and over four years. Enrolling in an independent study requires the additional permission of a Director of Undergraduate Studies.

A list of Sc courses without prerequisites may be found at http://science.yalecollege.yale.edu/academics/faculty-resources/science-....
A list of QR courses without prerequisites may be found at http://science.yalecollege.yale.edu/academics/courses/qr-courses/qr-cour....

Yale Degree Audit: Yale Degree Audit (YDA) is a tool that tracks your progress toward the bachelor’s degree. YDA is located on the Academics tab of Student Information System (SIS). YDA displays the Yale College degree requirements that you have already completed and those that are still pending. A “Look Ahead” feature shows you how future course enrollment might apply toward your degree. Yale Degree Audit does not take the place of face-to-face advising, although you may wish to share your audit with your adviser. Instead, it provides an easy-to-read summary of requirements, allowing you and your adviser to spend more time discussing course selection and academic goals. Do not rely solely on your degree audit when planning your courses; continue to use Yale’s standard systems for schedule planning, and employ YDA as an additional tool. More features will be added to YDA in the future, including the ability to track progress toward major requirements. If you have suggestions, general observations, or questions that are not answered by the FAQs, send them to registrar@yale.edu using the subject line “Degree Audit.” If you believe that academic information in your degree audit is incorrect, contact our office.

UPCOMING DATES AND DEADLINES
August 30 Classes begin
September 1 Friday classes do not meet; Monday classes meet instead
September 4 Labor Day; classes do not meet
September 13 Deadline to apply for a fall term Leave of Absence. See me if you are thinking about requesting a leave of absence for this fall term.
September 22 Last day to withdraw from a course offered in the first half of the term without the course appearing on your transcript

TUTORING
Writing Center/Tutors/Partners: http://ctl.yale.edu/writing; http://writing.yalecollege.yale.edu/
Sc/QR Tutoring: http://ctl.yale.edu/tutoring/quantitative-reasoning-science
Language Tutoring: http://cls.yale.edu/foreign-language-tutoring
Advising Resources; http://advising.yalecollege.yale.edu/.

FIRST-YEARS
First-Year Distributional Requirements: At the end of your first-year (after two terms of enrollment) the student’s record must record enrollment in at least one course credit in two of the three skills categories (WR, QR, and foreign language). For a course with two distributional designations, only one or the other designation can be counted toward the distributional requirements; in other words, no double dipping. A course may, however, count toward both the requirements for a major and for a distributional requirement.

SOPHOMORES
Sophomore Registration is on Tuesday, August 29 at 9:00 am in the TC Dining Hall
You must hand in your Sophomore Adviser form if you have not done so. I cannot approve your schedule until you hand in the form, due no later than the day your schedule is due. If you need suggestions for potential advisers, I am available. Leah can provide you with the form.
Sophomore Year Distributional Requirement: At the end of the sophomore year (after four terms of enrollment) the student’s record must record enrollment in at least one course credit in each disciplinary area (Hu, Sc, and So) and at least one course credit in each skills category (WR, QR, and foreign language). For a course with two distributional designations, only one or the other designation can be counted toward the distributional requirements; in other words, no double dipping. A course may, however, count toward both the requirements for a major and for a distributional requirement.

JUNIORS
Junior Registration is on Tuesday, August 29 at 9:45 am in the TC Dining Hall
Junior Year Distributional Requirement: At the end of the junior year (after 6 terms of enrollment) a student’s record must show successful completion of all skills requirements: two course credits in QR, two course credits in WR, and foreign language). A course completed CR cannot count toward a distribution requirement. For a course with two distributional designations, only one or the other designation can be counted toward the distributional requirements; in other words, no double dipping. A course may, however, count toward both the requirements for a major and for a distributional requirement.

SENIORS
Senior Registration is on Tuesday, August 29 at 10:30 am in the TC Dining Hall
Distributional Requirement for the degree: Successful completion of two course credits each in WR, QR, Hu, So, and Sc and completion of the foreign language requirement. A course completed CR cannot count toward a distribution requirement. For a course with two distributional designations, only one or the other designation can be counted toward the distributional requirements; in other words, no double dipping. A course may, however, count toward both the requirements for a major and for a distributional requirement.
Senior Fall Term Completion: All students planning to complete degree requirements at the end of the fall term must file a petition by September 13th. See Special Arrangements.

CENTER FOR INTERNATIONAL AND PROFESSIONAL EXPERIENCE
2018 CIPE Calendar Contest
All students who have studied, worked, interned, or conducted research during the 2016-17 Academic Year and Summer 2017 are encouraged to submit their photography. Winning photos will be selected based on artistic merit and how the photo captures a unique or compelling aspect of the student's experience. Finalists will be posted to CIPE's Instagram account and Facebook page. Follow @yaleCIPE on Instagram or on Facebook to learn more.

STUDY ABROAD
A New Website
Take a tour of our newly launched website, meet our staff, or explore possible program options.
Keep Informed
Sign up for the Study Abroad Newsletter to receive updates twice a month about upcoming application deadlines, information sessions by region or program, social events, and more!
Drop-in Advising
Every Friday, when class is in session, from 2:00pm-4:00pm at 55 Whitney Avenue, 3rd Floor.

FELLOWSHIP PROGRAMS
Never Miss A Fellowships Deadline
Hear directly from the fellowships team: sign up to receive your class year’s Fellowship Programs biweekly newsletter.
Visit Yale Fellowship Programs' Calendar to keep up-to-date on events and information sessions, important deadlines, and many additional opportunities, including national and international fellowships.
Yale Fellowships Drop-In Hours
Every Friday, when class is in session, from 2:00pm-4:00pm at CIPE, 55 Whitney Avenue, 3rd Floor.
The entire fellowships team is on hand every Friday during the school year to advise, answer questions, explain application procedures, and more.

Upcoming Deadlines
September 1 - Schwarzman Scholars Program - Campus Deadline.
September 20 - Richard U. Light Fellowship - Early Fall Preliminary Deadline
September 22 - Luce Scholars Program - Campus Deadline
September 27 - Knight-Hennessy Scholars - National Deadline

OFFICE OF CAREER STRATEGY
General Drop-in Advising
Begins Wednesday, August 30 and are available when classes are in session Monday-Friday, 10:00am-4:00pm at 55 Whitney Avenue, 3rd Floor.
On-campus Recruiting Drop-In Hours
Tuesdays, 2:00pm-4:00pm, Office of Career Strategy
Meet with an Adviser for questions related to the OCR program at the Office of Career Strategy
Required 2017 Summer Activities Survey
Returning Sophomores, Juniors and Seniors: If you haven’t already, you must complete the very brief summer activities survey (less than 3 minutes) available on the Yale Career Link, powered by Symplicity. Please note this survey is a required part of the Registrar's check-in process for all returning students.

The Freedom from Cancer Startup Challenge
Competition entries are being accepted through December and the first phase of the challenge will start on October 18th. Funding is provided by the Laura and John Arnold Foundation and MedImmune/AstraZeneca. Visit http://www.freedomfromcancerchallenge.org/.
Fall 2017: Ten Industry Networking Events
The Office of Career Strategy is hosting 10 industry-specific networking events this fall. Develop vital contacts at organizations, as well as learn about job or internship opportunities. RSVP on Yale Career Link, powered by Symplicity (under Events-Workshops). Dress code: Business Casual.

Reserve Space at the Office of Career Strategy for Remote Interviews
Need a private space for a phone or virtual interview? Reserve time at OCS (55 Whitney Avenue, 3rd Floor), using your Yale email address. Please sign-up for enough time slots for the entirety of your interview (including set-up). Please bring all necessary equipment (laptop, microphone, etc.), and there is no landline phone available for the room. When you arrive for your scheduled time, you may go directly to Interview Room 366 and do not need to check in.
Sign-Up Sheet: https://www.wejoinin.com/sheets/gzbxp

Resource of the Week
Yale Career Link is the central OCS system for career-related resources, allowing you to schedule an appointment with an OCS adviser; search and apply for internship/full-time opportunities; and RSVP to events hosted by OCS and employers. Need to use Yale Career Link but not near your computer? Download the Careers by Symplicity app to get easy mobile access to your account while on-the-go. Available on the Apple App Store and Google Play.
Visit the Calendar of Events for a full list of upcoming events. Log in to Yale Career Link, powered by Symplicity under Events/Employer Information Sessions to RSVP.

OTHER
The Council on East Asian Studies and the East Asia Library have scheduled two orientation sessions for the Friday, 9/1 at 1pm and Friday, 9/8 at 1pm.
The Yale East Asia Library is one of the largest East Asian collections in North America—it holds approximately 800,000 volumes of books, thousands of journals, and hundreds of resources in other formats. We encourage East Asian Studies majors AND first-years and sophomores interested in East Asian Studies to attend one of these sessions as it will be most beneficial to your course of study at Yale. Please note that ALL GRADUATING EAST ASIAN STUDIES MAJORS (SENIORS) ARE REQUIRED TO ATTEND one of these sessions.
Please RSVP with Haruko Nakamura, at haruko.nakamura@yale.edu. Make sure to provide your name, email address, major, year of study, and area(s) of interest in your response. Each session will meet in front of the circulation desk at the Sterling Memorial Library (120 High Street).

Media Center Open Houses – You Are Invited!
Students are invited to come celebrate the opening of Yale’s new Center for Collaborative Arts and Media, formerly known as the Digital Media Center for the Arts. The upcoming open houses will highlight the center’s programs and resources, and will include tours of the center’s renovated facilities, including a motion capture analysis lab with integrated dance/performance studio, enhanced moving-image production and media fabrication studios, suites equipped for Augmented- and Virtual-Reality production, and a state of the art media gallery that serves as a platform for projection design and interactive media. Refreshments will be served. Come explore and celebrate! http://ccam.yale.edu

Center for Collaborative Arts and Media, 149 York St
Opening Days Open House Friday September 1, 3:00-5:00 pm
Greater Yale Community Open House Thursday September 7, 4:00-5:00 pm
Greater Yale Community Open House Friday September 8, 9:00-10:00 am
Greater Yale Community Open House Friday September 8, 4:00-5:00 pm

THE SHOPS AT YALE
We have assembled more than 50 exclusive deals to area retailers, restaurants and services for all Yale University students to enjoy. These digital coupons and offers are available for downloading until end-of-day on Sept. 22 - http://goveb.co/eb/187af0