Dean’s Notes 8/27/2018

August 27, 2018

TRUMBULL COLLEGE: Dean’s Notes for the week of August 27, 2018

Welcome back, Trumbullians! Hope you had a relaxing and fun summer and are excited to start a new academic year! I look forward to catching up with all of you. I was here for most of the summer overseeing residential life for Yale Summer Session. It was fun! I had some awesome Trumbullians on our staff and worked with students in other residential colleges as well.
For those of you who are new to Trumbull, this is our first “Dean’s Notes” issue of the year. We know how much e-mail you receive. Therefore, Leah and I put together one e-mail per week that includes a LOT of important information. Please read it and note that it will always be organized in certain categories (Academics/Deadlines at the beginning  CTL, CIPE, etc  Other important announcements).
Wishing you all the best with your week! :)

Meeting with me

To make an appointment, please visit the office or call/e-mail Leah at (203) 432-0722 (leah.jehan@yale.edu); when e-mailing, give Leah 2 or 3 times when you are free for ease of scheduling. Our hours are M-F 8:30-5:00pm and I have a set of office hours each day of the week. It is best to make an appointment, but feel free to stop by to see if I’m available. Keep in mind that we do not set up appointments during the evening/weekends. Please also note that I will be teaching on Wednesday mornings again this term.

ACADEMICS
Preliminary Online Course Schedules due by Tuesday, August 28

In both fall and spring terms, students in all classes must create a preliminary course schedule in Online Course Selection (OCS) by 11:59 p.m. on the day before classes begin. Students who fail to submit a preliminary schedule by the deadline will be charged a fine of $50. You must create a preliminary worksheet in OCS with 4-5 courses you are strongly considering for the term. Students are expected to edit their online course schedules regularly during the course selection period, retaining courses they are actively considering and removing courses in which they do not plan to enroll.

Course Schedule Deadlines:
Class of 2022 Monday, September 10, 5:00 pm
Class of 2021 Tuesday, September 11, 5:00 pm
Class of 2012 Tuesday, September 11, 5:00 pm
Class of 2019 Wednesday, September 12, 5:00 pm

Schedules are handed in to Leah Jehan in the TC Dean’s Office.

The deadline is strictly enforced. A late schedule incurs a fine of $50. (Clerical error on schedule is $50)
A schedule of 3.0 course credits or a schedule of 6.0 or 6.5 course credits needs my permission before the schedule is handed in. Schedule an appointment to see me (see above).

Online Course Selection: www.yale.edu/sis
1. Use the worksheet capabilities to search courses to shop during shopping period.
2. After you have settled on the courses you will take, print your final schedule.
3. Take the final schedule to your adviser for his/her signature. Sign the schedule yourself, too.
4. Hand in your signed schedule to the TC Dean's Office by the deadline for your class.
(see deadlines above and in the Blue Book)

I remind you that (1) the program does not check for conflicts in class meeting times (that is the student’s responsibility – see “overlapping meeting times” in YCPS and below) and that (2) once you print your final schedule, you cannot reenter the program to make changes and print a different final schedule. Including or removing a course (after meeting with your adviser, for instance) must be hand written on the printed final schedule itself (in the Include and Remove Sections), and each change must be initialed by your adviser or me before the deadline for handing in your schedule.

Overlapping Class Meeting Times: Required are a conversation with me before the Course Enrollment deadline, compelling academic reasons for the overlap, and with my assistance, a petition to the Committee on Honors and Academic Standing.

A schedule with a course in a professional school requires an additional form, which is available in the TC Dean’s Office or here. Hand in the completed form with the syllabus attached by the deadline for your course schedule. [Note: SOM courses cannot be added to your schedule through OCS; they must be written by hand in the “include” section on your schedule.
Only four professional school credits can be offered toward the 36 credit requirement; however, students may enroll in more than four credits understanding that all courses will remain on the academic record and be included in the GPA even if not offered toward the 36 credit requirement.

Courses at the Graduate School of Arts and Sciences and at a professional school cannot elect the CR/D/Fail option.
Credit for these courses on your transcript: When you put a Professional School course on your schedule, zero (0) course credits are recorded for the course until you hand in to my office the form for the courses (syllabus attached) and the Registrar’s Office determines the course credits for that course after that. Some courses earn 1 course credit in Yale College and some earn 0.5 course credits (most commonly in SOM and EPH). Some do not earn credit.

Independent Studies (Directed Reading, Directed Research, etc. as listed by most departments). There are limits on the number that a student can enroll in during a given year and over four years. Enrolling in an independent study requires the additional permission of a Director of Undergraduate Studies.

A list of Sc courses without prerequisites may be found at http://science.yalecollege.yale.edu/academics/faculty-resources/science-....

A list of QR courses without prerequisites may be found at http://science.yalecollege.yale.edu/academics/courses/qr-courses/qr-cour....

Yale Degree Audit: Yale Degree Audit (YDA) is a tool that tracks your progress toward the bachelor’s degree. YDA is located on the Academics tab of Student Information System (SIS). YDA displays the Yale College degree requirements that you have already completed and those that are still pending. A “Look Ahead” feature shows you how future course enrollment might apply toward your degree. Yale Degree Audit does not take the place of face-to-face advising, although you may wish to share your audit with your adviser. Instead, it provides an easy-to-read summary of requirements, allowing you and your adviser to spend more time discussing course selection and academic goals. Do not rely solely on your degree audit when planning your courses; continue to use Yale’s standard systems for schedule planning, and employ YDA as an additional tool. More features will be added to YDA in the future, including the ability to track progress toward major requirements. If you have suggestions, general observations, or questions that are not answered by the FAQs, send them to registrar@yale.edu using the subject line “Degree Audit.” If you believe that academic information in your degree audit is incorrect, contact our office.

UPCOMING DATES AND DEADLINES

August 29 Classes begin
August 31 Friday classes do not meet; Monday classes meet instead
September 3 Labor Day; classes do not meet
September 12 Deadline to apply for a fall term Leave of Absence. See me if you are thinking about requesting a leave of absence for this fall term.
September 21 Last day to withdraw from a course offered in the first half of the term without the course appearing on your transcript

TUTORING
Writing Center/Tutors/Partners: http://ctl.yale.edu/writing; http://writing.yalecollege.yale.edu/
Sc/QR Tutoring: http://ctl.yale.edu/tutoring/quantitative-reasoning-science
Language Tutoring: http://cls.yale.edu/foreign-language-tutoring
Advising Resources; http://advising.yalecollege.yale.edu/.

FIRST-YEARS
First-Year Distributional Requirements: At the end of your first-year (after two terms of enrollment) the student’s record must record enrollment in at least one course credit in two of the three skills categories (WR, QR, and foreign language). For a course with two distributional designations, only one or the other designation can be counted toward the distributional requirements; in other words, no double dipping. A course may, however, count toward both the requirements for a major and for a distributional requirement.

SOPHOMORES
Sophomore Registration is on Tuesday, August 28 at 9:00 am in the TC Dining Hall
You must hand in your Sophomore Adviser form if you have not done so. I cannot approve your schedule until you hand in the form, due no later than the day your schedule is due. If you need suggestions for potential advisers, I am available. Leah can provide you with the form.
Sophomore Year Distributional Requirement: At the end of the sophomore year (after four terms of enrollment) the student’s record must record enrollment in at least one course credit in each disciplinary area (Hu, Sc, and So) and at least one course credit in each skills category (WR, QR, and foreign language). For a course with two distributional designations, only one or the other designation can be counted toward the distributional requirements; in other words, no double dipping. A course may, however, count toward both the requirements for a major and for a distributional requirement.
JUNIORS
Junior Registration is on Tuesday, August 28 at 9:45 am in the TC Dining Hall
Junior Year Distributional Requirement: At the end of the junior year (after 6 terms of enrollment) a student’s record must show successful completion of all skills requirements: two course credits in QR, two course credits in WR, and foreign language). A course completed CR cannot count toward a distribution requirement. For a course with two distributional designations, only one or the other designation can be counted toward the distributional requirements; in other words, no double dipping. A course may, however, count toward both the requirements for a major and for a distributional requirement.
SENIORS
Senior Registration is on Tuesday, August 28 at 10:30 am in the TC Dining Hall
Distributional Requirement for the degree: Successful completion of two course credits each in WR, QR, Hu, So, and Sc and completion of the foreign language requirement. A course completed CR cannot count toward a distribution requirement. For a course with two distributional designations, only one or the other designation can be counted toward the distributional requirements; in other words, no double dipping. A course may, however, count toward both the requirements for a major and for a distributional requirement.
Senior Fall Term Completion: All students planning to complete degree requirements at the end of the fall term must file a petition by September 12th. See Special Arrangements.
CENTER FOR INTERNATIONAL AND PROFESSIONAL EXPERIENCE CIPE

Visit CIPE at the Academic Fair!
Come and visit the Yale Center for International and Professional Experience at the Academic Fair on Tuesday, Aug. 28 from 2-3:30PM. Fellowships and the Office of Career Strategy will be in LC 318, and Study Abroad and Summer Session will be in WLH 013. Office representatives will be there to answer any and all questions that you have about our programs and resources so that you can take advantage of the opportunities offered for the development of your international and professional experience.

Annual CIPE Calendar Contest
Each year since 2007, CIPE has sought the best photos taken by students who participated in CIPE sponsored programs internationally and domestically for the CIPE calendar. The calendar is distributed to offices around Yale's campus, and the first place winner receives their photo professionally framed. We want YOUR amazing photos to feature! See our website for more details and to submit your photos.

YALE SUMMER SESSION

Don’t forget to think about summer as your plan your 2018-2019 academic course load. Yale Summer Session offers two 5-week sessions and over 200 courses to choose from—on campus and online. Stay on track or get ahead for graduation with the help of Yale Summer Session.
Check out the Yale Summer Session website to learn more about what summer at Yale is all about and incorporate summer into your academic plan. Course offerings for Summer 2019 will be available in December.

summer.yale.edu
@YaleSummerSession

STUDY ABROAD

Drop-in Advising Resumes August 31, 2018
Advisers are available to answer quick questions during drop-in hours which are held every Friday from 2:00 to 4:00 p.m. when classes are in session, at 55 Whitney Avenue, 3rd Floor. No appointment is necessary. Students are seen on a first-come, first-served basis for a maximum of 15 minutes each.

Study Abroad Website
Take a tour of our website, meet our staff, or explore possible program options.

Search the Study Abroad Calendar for information sessions and other study abroad events throughout the academic year.

FELLOWSHIP PROGRAMS

Fellowship Drop-In Hours Resume Friday, August 31
The entire fellowships team is on hand every Friday that class is in session, from 2pm – 4pm, to advise, answer questions, explain application procedures, and more. Visit us at CIPE, 55 Whitney Avenue, 3rd Floor.

Visit the Yale Fellowship Programs' Calendar to keep up-to-date on events and information sessions, important deadlines, and many additional opportunities, including national and international fellowships.

APPROACHING APPLICATION DEADLINES

August 28 – Fulbright Grants Opt-In Campus Deadline via the Student Grants Database
September 12 - Knight-Hennessy Scholars National Deadline
September 17 - Charles B. Rangel International Affairs Program National Deadline
September 18 - Richard U. Light Fellowship Early Fall Preliminary Deadline
September 20 - Pickering Graduate Fellowship Program National Deadline
September 25 - Luce Scholars Program Campus Deadline
September 27 – Schwarzman Scholars Program National Deadline

OCS

OCS Drop Ins: Begin Wed, Aug. 29, 10:00am-4:00pm (when classes are in session).

Online Resume & Cover Letter Review: Downloadable resume templates and cover letter samples can help you get started.

Job & Internship Offer Guidelines: Check out the OCS guidelines created to help balance the interest of students and employers.

Fall 2018: Nine OCS Industry Networking Events/Career Fairs: Check out the Fall 2018 networking event/career fair line-up and sign up to attend in Yale Career Link(under Events-OCS Events). Dress code: Business Casual.

Reserve Space for Remote Interviews: Need a private space for a phone or virtual interview? Reserve time at OCS (55 Whitney Avenue, 3rd Floor), using your Yale email address. Sign-Up Sheet: https://www.wejoinin.com/sheets/gzbxp.

Dossier/Credential Management Service: Consider a credential management service to store letters of recommendation and other materials when applying to graduate/professional school.

Visit the Calendar of Events for more upcoming events and log in to Yale Career Link under Events/Employer Information Sessions to Sign-up.

OTHER
From the STEM Program Evaluation & Research Lab, here’s a link to opportunities for 1st- and 2nd-year Yale undergraduates to get involved in STEM research: https://stem-perl.yale.edu/cure-courses